We recognise that your privacy is important

Your privacy is important to us. This statement outlines Carrington King’s policy on how we collect personal information and how we maintain, use, store and disclose the personal information we hold, and reflects our commitment to you. It applies to all of our operations, including our website.

It is the policy of Carrington King to respect the confidentiality of information and the privacy of individuals. Carrington King is bound by the Australian Privacy Principles (APP) contained in the Privacy Act 1988 (as amended).

The Carrington King Privacy Policy will be reviewed and updated from time to time to take account of new laws and technology, changes to our operations and practices and to make sure it remains appropriate to the changing environment. Any information we hold will be governed by the most current version of the Carrington King Privacy Policy.

Our Privacy Policy is based on transparency

Carrington King is committed to being open and transparent about how we manage personal information.

Types of personal information held, and when and how it is collected

Personal information means information or an opinion about you. It includes information regarding your contact details, work experience, qualifications, aptitude test results, opinions about your work performance (e.g. references), incidents at the workplace, and other information obtained or received by us in connection with your possible and actual work placements.

Sensitive information

Sensitive information is a special category of personal information under the Australian Privacy Act 1988. It is information or opinion about you; including membership of a professional or trade association or membership of a trade union, criminal record, health information, racial or ethnic origin or philosophical beliefs. As outlined in the Australian Privacy Act, sensitive information can, in most cases, only be disclosed with your consent.

Collection

• Carrington King may collect personal or sensitive information about you when:
• You complete one of our application forms or provide any other information in connection with your application
• We receive any reference about you
• We receive results of inquiries that we might make of your former employers, work colleagues, professional associations or registration body
• We receive the results of any competency or medical test or any background check
• We receive any complaint or other information from or about you in the workplace
• We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you were involved
• We receive any information about a workplace accident in which you are involved
• You provide us with any additional information about you

General information collected from visitors to our website

We gather information about all of our website users collectively, such as what areas users visit more frequently and what services users access the most. We only use such data anonymously and in the aggregate. This information helps us determine what is most beneficial for our users, and how we can continually create a better overall website experience for you.

Your personal information collected on the Carrington King website

In some instances we may need specific information about you, such as name, address, email address, telephone number etc. We will collect this information if you apply for a job or access a service via our website. We may also ask you for other information such as the types of jobs you are interested in and your workplace concerns in order to provide you with the best possible service.

Purposes and use for which we collect personal information

• Your personal and sensitive information may be used in connection with:
• Your career
• Career guidance or management
• Your performance appraisals
• Our assessment of your ongoing performance and prospects
• Any test or assessment (including medical tests and assessments) that you might be required to undergo
• Our identification of your training needs
• Informing you of possible work opportunities, relevant candidates, or other events such as training or information sessions by direct mail/email/SMS
• Any workplace rehabilitation
• Our management and resolution of any complaint, inquiry or investigation in which you are involved
• Any insurance claim or proposal that requires disclosure of your personal or sensitive information
• Undertaking criminal reference checks
• For research, development, business systems and infrastructure testing, and other business purposes to assist us in providing our services to you
• Our direct marketing to you

Disclosures

We may disclose your personal information (including to trusted third parties) for the purposes for which it is primarily held or for a related secondary purpose and in some cases we may only disclose information with your consent.

Your personal and sensitive information may be disclosed to:

• Potential and actual employers, clients of Carrington King and trusted third parties
• Carrington King’s employees and potential employers regarding possible work placements or to assist us in providing our services to you
• Referees
• External providers of on-line training and induction
• A professional association or registration body that has a legitimate interest in the disclosure of your personal and sensitive information
• A Workers Compensation body
• Any person with a lawful entitlement to obtain the information

Management of personal information

At Carrington King we train our staff to respect the confidentiality of customer information and the privacy of individuals. We take breaches of your privacy very seriously and any breach will result in disciplinary action being taken, dependent upon severity.

How do we store and protect personal information?

Safeguarding the privacy of your information is important to us, whether you interact with us personally, by phone, mail, over the internet or other electronic medium. We hold personal information in a combination of secure computer storage facilities and paper-based files and other records, and take such steps as are reasonable in the circumstances to protect the personal information we hold from misuse, interference and loss, unauthorised access, modification or disclosure. We may need to maintain records for a significant period of time.

However, when we consider information is no longer needed, we will undertake to remove any details that will identify you or we will securely destroy the records.

How do we keep personal information accurate and up to date?

Carrington King takes such steps as are reasonable in the circumstances to ensure that the personal information it holds and discloses is accurate, up to date and complete. We recognise that information changes frequently with changes of address and other personal circumstances. Please advise your consultant when your personal details change.

You can have personal information deleted by contacting your consultant. Please note however that Carrington King may retain certain personal information as and where required by law.

Enquiries & complaints

You can make enquiries, requests to access/delete or correct your information, or complain about alleged breaches of the APP’s as follows:

The Managing Director

Carrington King Pty Ltd

Level 40, 140 William St Melbourne VIC 3000

Phone: 03 9607 8555

Complaints

We aim to acknowledge receipt of all complaints within 10 working days, and aim to resolve all complaints within 30 working days. This may not be possible in all circumstances depending on the contents of the complaint. In this situation, we will respond to your complaint in a reasonable time.

Access

Subject to some exceptions that are set out in the Australian Privacy Principles you may gain access to the personal information that we hold about you.

To make a request to access your personal information, you will need to write to us verifying your identity and specifying what information you require. Please address this request to:

The Managing Director

Carrington King Pty Ltd

Level 40, 140 William St Melbourne VIC 3000

Phone: 03 9607 8555

We will respond to your request within a reasonable period after the request is made and provide access to the information in the manner requested, if it is reasonable and practicable to do so.

You should anticipate that it may take time to process your application for access as there may be a need to retrieve information from storage and review it in order to determine what information is relevant.

If we refuse to provide you with access to your personal information, we will notify you in writing of the reasons for the refusal and the process for escalation regarding this refusal.

Correction

You may request that we correct the personal information that we hold about you if you deem it to be inaccurate, incomplete, out-of-date, irrelevant or misleading. We will take reasonable steps under the circumstances to correct the information.

If we refuse to correct your personal information, we will notify you in writing of the reasons detailing our refusal to correct the information. Should we refuse you may ask us to place with the information a statement that the information is inaccurate, incomplete, out-of-date, irrelevant or misleading and we will take such reasonable steps under the circumstances to associate the statement with your information. If you wish to exercise your rights of correction you should contact your consultant. We will not charge you for making the request to correct your information or associating a statement.